📘 Institution Policies

Grading System and GPA

Class Attendance Rules

• Students must maintain a minimum of 75% attendance in each course
• Attendance below 75% may result in automatic course failure
• Medical certificates must be submitted for absences exceeding 3 consecutive days
• Punctuality is mandatory - late arrivals (after 15 minutes) are marked absent

Examination Rules and Academic Misconduct

• Students must arrive 30 minutes before examination time
• Valid student ID required for all examinations
• Mobile phones and electronic devices strictly prohibited
• Cheating, plagiarism, or any form of academic dishonesty will result in immediate failure
• Late submission of assignments: 10% penalty per day up to 3 days, then zero marks

Graduation Requirements

• Complete all required courses with minimum GPA of 2.0
• Clear all financial obligations to the institute
• Complete industrial training/internship (where applicable)
• Submit final project/thesis (for diploma programs)

Course Withdrawal and Add/Drop Procedures

• Add/Drop period: First 2 weeks of semester
• Course withdrawal allowed up to mid-semester with 'W' grade
• Written application required with academic advisor approval
• Refund policy applies as per financial regulations

Entry Requirements

• Certificate Programs: O-Level (UACE/UCE) or equivalent
• Diploma Programs: A-Level (UACE) or relevant Certificate with credit
• Short Courses: Basic computer literacy and English proficiency
• All international students must provide translated and certified documents

Application Deadlines

• Regular intake: 4 weeks before semester begins
• Late applications considered on case-by-case basis with additional fees
• International students: 8 weeks before semester for visa processing

Transfer Policy

• Students may transfer credits from recognized institutions
• Maximum 50% of program credits can be transferred
• Transfer students must complete at least one full academic year at Monaco
• Academic transcripts and course descriptions required for evaluation

Recognition of Prior Learning (RPL)

• Work experience may be considered for course credit
• Professional certifications evaluated on individual basis
• Portfolio assessment required for RPL applications
• Maximum 25% of program credits through RPL

Expected Student Behavior

• Maintain respect for fellow students, staff, and visitors
• Professional dress code required during class hours
• Punctuality for all scheduled activities
• No smoking, drinking, or use of illegal substances on campus
• Maintain cleanliness of campus facilities

Staff Conduct Guidelines

• Maintain professional relationships with students
• Provide equal treatment to all students regardless of background
• Maintain confidentiality of student records
• Report any misconduct through proper channels
• Continuous professional development expected

Use of School Property

• School equipment for educational purposes only
• Report any damages immediately
• Students liable for deliberate damage to property
• No removal of institute property without authorization

Types of Offenses

Minor Offenses:

• Late coming to class
• Inappropriate dress code
• Disruption of classes
• Failure to follow instructions

Major Offenses:

• Academic dishonesty (cheating, plagiarism)
• Harassment or bullying
• Vandalism or destruction of property
• Use of illegal substances
• Violence or threatening behavior

Investigation Process

• All incidents reported to Student Affairs Office
• Preliminary investigation within 48 hours
• Student right to present their case
• Disciplinary committee review for major offenses
• Written notification of decisions

Possible Sanctions

Responsible Use of School Computers/Internet

• Educational and research purposes only
• No downloading of unauthorized software
• Respect intellectual property rights
• No accessing inappropriate or offensive content
• Report technical problems immediately

Restrictions

Library Borrowing Rules

• Valid student ID required for borrowing
• Maximum 5 books for 2 weeks (renewable once)
• Reference books for library use only
• Overdue fine: UGX 1,000 per book per day
• Lost book replacement cost plus processing fee

Fee Structure and Payment Deadlines

• Tuition fees due at beginning of each semester
• Installment plans available with 50% down payment
• Late payment penalty: 5% per month
• No examinations for students with outstanding fees

Refund Policy

• 100% refund if withdrawn before classes begin
• 75% refund if withdrawn within first 2 weeks
• 50% refund if withdrawn within first month
• No refund after one month of classes
• Application and registration fees non-refundable

Scholarship and Sponsorship Guidelines

• Merit-based scholarships for top performers
• Need-based financial aid available
• Corporate sponsorship programs
• Scholarship recipients must maintain GPA above 3.0
• Community service requirement for scholarship holders

Emergency Procedures

• Fire assembly point: Main parking area
• Emergency contacts displayed in all classrooms
• First aid kits available in each building
• Emergency drills conducted quarterly
• Report all accidents immediately to security

Health Screening

• Medical certificate required for enrollment
• Health screening for practical courses
• Vaccination records for international students
• Sick students should not attend classes

Campus Safety Guidelines

• Security guards on duty 24/7
• Visitor registration required
• No weapons or dangerous items on campus
• Well-lit pathways and parking areas
• CCTV surveillance in common areas

Student Records Management

• Academic records stored securely for 7 years minimum
• Electronic backups maintained off-site
• Access restricted to authorized personnel only
• Records shared only with student consent or legal requirement

Student Rights

• Right to access personal academic records
• Right to request corrections of inaccurate information
• Right to know who has accessed their records
• Right to file complaints about privacy violations

Photo/Video Consent Policy

• Written consent required for promotional materials
• Students may opt-out of photography at events
• No sharing of student images without permission
• Social media policy clearly communicated

Non-Discrimination Statement

Monaco Institute is committed to providing equal opportunities regardless of race, color, religion, gender, age, national origin, disability, or sexual orientation. We foster an inclusive environment where all members of our community can thrive.

Gender Equality

• Equal participation in all programs and activities
• Gender-sensitive facilities and services
• Protection against gender-based violence
• Support for work-life balance

Disability Support Policy

• Reasonable accommodations for students with disabilities
• Accessible facilities and technology
• Modified assessment methods when appropriate
• Assistive technology and support services
• Disability counselor available for consultation

Review Schedule

• Annual comprehensive policy review
• Quarterly updates for operational policies
• Emergency updates as needed
• Stakeholder input sought during review process

Communication of Changes

• Email notifications to all students and staff
• Updates posted on institute website
• Notice boards in common areas
• Orientation sessions for major policy changes
• Grace period provided for adjustment to new policies